Accounting & Inventory Software


All VAT accounting and inventory software systems have some basic features. However, the sophistication of these modules can vary from vendor to vendor. Some systems provide just the basics, allowing you to work out what’s coming in and what’s going out; while others offer features that are more detailed, giving you more control and freedom to handle tasks that you’d otherwise have to perform manually.

  • Accounts Receivable – MacQuills VAT Accounting and inventory software systems is able to handle billing, keeping track of what customers owe (accounts receivable, or A/R), and their payments. Here are some of the main A/R features.
  • Invoice processing – MacQuills VAT Accounting and inventory software is able to handle invoicing. When money is owed, you need to know from whom, how much, and when to expect payment. All systems will allow you to print invoices; most will allow you to send them via email. Our system is able to remember basic customer data such as names, addresses, account numbers, and standard terms. Also remember your standard pricing for a wide variety of products and services.
  • Payment processing– MacQuills VAT Accounting and inventory software provide a mechanism for to pay bills electronically. The advantages for the process are including less staff time devoted to processing checks or making bank deposits, greater security for payments, and faster processing times.
  • Accounts Payable– Nobody likes paying bills, but keeping track of what you owe is essential for any business. However, the way in which your accounting system handles the outflow side of your funds can vary. Here are some of the most useful accounts payable (A/P) features:
  • Purchase orders – MacQuills VAT Accounting and inventory software Handling your purchases and what you owe is one of the main tasks for A/P software, but how it does so can vary from producing simple purchase orders to following quotes all the way through to purchase and payment.
  • Automatic VAT calculations – This, too, can vary from being able to cope with only the basic deductions to providing sophisticated VAT tables and printing relevant forms.
  • Financial reports – One expects the accounting system to generate the customary reports used in business, including the income statement (profit and loss), the balance sheet (assets and liabilities), statement of cash flows, accounts receivable, accounts payable, and payroll summary.
  • Graph summaries – Sometimes reports composed of long lists of numbers can be difficult to interpret, so having the ability to translate this data into pictorial form, such as pie charts, bar charts, and other graphs, can help you make sense of where your money is going. Look for color graphing capabilities and the ability to display previous years on the same graph for easy comparison.
  • Inventory – MacQuills VAT Accounting and inventory software system with stock and inventory controls can really streamline your business, helping you identify what’s in stock, what needs reordering, and where your purchasing budget is being spent.Ensure that you don’t over- or under-order certain products by using automatic ordering to guarantee stock within a specified range.
  • Specify stock locations – For large distribution hubs, having stock locations included on orders avoids the need for an additional warehouse management system, which helps streamline business functions.